Sistema de Control de Inventario para Clínicas y Consultorios Médicos
Controla el inventario de tu clínica con Luna Health
Smart Medical Inventory Software for Your Practice
Luna Health's inventory control system is the comprehensive solution for managing medications, medical supplies, and clinical materials in medical offices and clinics. Our medical software automates stock control, expiration dates, and reordering.
Designed specifically for healthcare professionals looking to optimize their medical practice, our electronic medical records includes a complete inventory module that integrates seamlessly with electronic prescriptions and appointment management.
1 Multi-Location Inventory Control for Clinics
Centralized Management of Multiple Locations
Track stock levels separately across multiple locations of your clinic or medical office. Each product can have different quantities at different offices, ensuring accurate availability when creating invoices or quotes. Perfect for clinics with multiple branches.
Complete Visibility
Inventory across all branches from a single control panel
Traceable Transfers
Movements between locations with complete history
Consolidated Reports
Global or per-branch analysis as needed
Location-Based Control
Customized permissions and access per branch
2 Automatic Alert System for Medical Supplies
Never Run Out of Critical Inventory
Receive instant notifications when medication or medical supply inventory falls below your customizable reorder point (default: 10 units). Our clinic software sends alerts via:
In-platform notifications
Dashboard with visual indicators
Email alerts
Directly to your inbox
WhatsApp integration
Instant messages to responsible staff
Weekly reports
Summary of products running low
Set your global reorder point in Account Settings according to your medical office or clinic's specific needs.
3 Medication and Expiration Date Control
Never dispense expired medications again with our pharmaceutical management system:
4 Real-Time Inventory Management
Automatic Updates with Every Transaction
Your office inventory updates automatically when:
Sales and Invoices
Products are added to invoices or sales receipts
Refunds and Returns
Refunds, returns, or cancellations are processed
Manual Adjustments
Manual adjustments for shrinkage or receiving goods
Transfers
Stock is transferred between clinic locations
Supplier Orders
Orders from suppliers are received
Discounts and Bonuses
Discounts or bonuses are applied
5 Complete History and Audit Trail for Offices
Total Medical Inventory Traceability
Every movement in inventory control is recorded with:
| Record Field | Description | Use |
|---|---|---|
| Exact date and time | Timestamp of adjustment or movement | Temporal audits |
| Responsible user | Staff member who made the change | Accountability and traceability |
| Movement type | Sale, return, manual adjustment, transfer | Operation classification |
| Cross reference | Related invoice or transaction | Accounting verification |
| Notes and observations | Additional context for audits | Detailed documentation |
| Photographs | Visual evidence when necessary | Visual backup |
6 SKU System for Medical Supplies
Professional Product Organization
Organize medications, supplies, and medical equipment with unique SKU codes:
7 Smart Clinical Inventory Categorization
Classification by Product Type
Our medical office software allows you to classify items by customizable categories:
Medications
Antibiotics, analgesics, vitamins
Medical supplies
Syringes, gauze, gloves
Medical equipment
Stethoscopes, thermometers, blood pressure monitors
Wound care materials
Bandages, alcohol, cotton
Services
Medical consultations, procedures, tests
Other
Cleaning products, stationery
8 Complete Integration with Billing
Sales Process Automation
When creating invoices in our clinic system:
9 Flexible Management for Medical Services
Service Control Without Physical Inventory
Mark medical services or virtual products as "unlimited" to track pricing without managing stock levels—perfect for:
10 Medical Inventory Reports and Analysis
Data Export and Analysis
Download complete inventory data as CSV or Excel files for:
📊 Management reports
Turnover and profitability analysis
💼 Accounting integration
Compatible with QuickBooks, Xero, SAP
📈 Historical analysis
Consumption trends and seasonality
💾 Information backup
Security and business continuity
✅ Internal and external audits
Regulatory compliance
Product name, SKU, category, unit price, expiration date, current stock, period sales, supplier, batch.
11 Access Control and Permissions
Security and Customizable Roles
Control who can view and manage your clinic's inventory with role-based permissions:
Administrators
Full access to view, edit, adjust inventory, and configure alerts
Physicians/Professionals
View availability and request supplies
Receptionists
Read-only access to check stock
Pharmacy staff
Manage entries, exits, and expirations
Custom roles
Configure specific permissions for your workflow
12 How to Get Started with Inventory Control
Quick Implementation in 5 Steps
Access the module
Go to Inventory in the side menu of your Luna Health dashboard
Add your first product
Click on "Add Product"
Configure the details
Enter name, SKU, price, description, and expiration date
Set initial quantities
Define stock for each location
Configure alerts
Adjust reorder points in Account Settings
The system automatically handles the rest as you create invoices and manage sales in your office or clinic.
13 Best Practices for Medical Inventory Control
Expert Recommendations
Realistic reorder points
Based on average consumption and supplier delivery times
Periodic physical counts
Perform monthly inventory counts and adjust discrepancies
Mandatory expiration dates
Always record for medications and sterile materials
Descriptive SKUs
Use codes your team understands (e.g., "MED-AMOX-500", "SUP-SYR-5ML")
Monitor alerts
Review low stock notifications daily
Ongoing training
Train your staff on proper system usage
Frequently Asked Questions About Clinical Inventory
What happens if I try to sell more than I have in stock?
The system allows the sale but reduces inventory to zero, records the discrepancy, and sends a low stock alert for immediate review.
Can I track the same product across multiple locations?
Yes! Each product can have separate inventory records per location with independent stock levels, perfect for clinics with multiple offices.
How do refunds affect inventory?
Canceled and refunded invoices automatically restore products to available inventory, maintaining complete transaction traceability.
Can I disable low stock notifications?
Yes, you can customize or disable low stock notifications and expiration alerts in your Organization Settings as needed.
Is the system compatible with barcodes?
Absolutely. Luna Health supports barcode scanning to speed up entries, exits, and product searches.
How do I handle controlled substances?
The system includes special categories for controlled medications with specific reports for regulatory compliance and complete traceability required by law.
Start Today with the Best Medical Inventory System
Our inventory management system is designed to integrate seamlessly with your daily workflow. Compatible with electronic medical records, billing, and all Luna Health modules.
Basic Plan
Inventory for one location
Professional Plan
Multi-location with advanced reports
Enterprise Plan
Full customization and API
Need help setting up your inventory? Our support team is available Monday through Saturday from 8:00 AM to 8:00 PM (Mexico City time). Contact us at soporte@lunasalud.mx
Preguntas Frecuentes
¿Qué pasa si intento vender más de lo que tengo en existencias?
El sistema permite la venta pero reduce el inventario a cero, registra la discrepancia y envía una alerta de existencias bajas para revisión inmediata.
¿Puedo rastrear el mismo producto en múltiples ubicaciones?
¡Sí! Cada producto puede tener registros de inventario separados por ubicación con niveles de existencias independientes, perfecto para clínicas con múltiples consultorios .
¿Cómo afectan los reembolsos al inventario?
Las facturas canceladas y reembolsadas restauran automáticamente los productos al inventario disponible, manteniendo la trazabilidad completa de la transacción.
¿Puedo desactivar las notificaciones de existencias bajas?
Sí, puedes personalizar o desactivar notificaciones de existencias bajas y alertas de caducidad en la Configuración de tu Organización según tus necesidades.
¿El sistema es compatible con códigos de barras?
Absolutamente. Luna Health soporta lectura de códigos de barras para agilizar entradas, salidas y búsquedas de productos.
